What this covers
This policy covers the driver onboarding form at uskoonboard.netlify.app and the recruiting activity that follows it. It is published by USKO Express, Inc. and USKO Expedite Inc., 11290 Point East Drive, Suite 200, Rancho Cordova, CA 95742.
Depending on the equipment you apply to drive, your application and the authorizations you sign are with USKO Express, Inc. or USKO Expedite Inc. Both are covered by this policy.
What we collect
| Information | Why |
|---|---|
| Your name | To identify your application and match it to the records we request |
| Mobile number and email | So a recruiter can reach you, and so your signed documents can be sent to you |
| The equipment you apply to drive | It decides which USKO company your application goes to and which forms you sign |
| Photographs of both sides of your commercial driver licence | To confirm your licence class, endorsements and expiry date, and for your driver qualification file if you are hired |
| A record of your consent | The exact wording you agreed to, the date and time, and the IP address it came from — kept so we can show what you agreed to if it is ever questioned |
We do not ask you to type your Social Security number, date of birth or home address into this form. Your licence photographs may contain your date of birth, address and other printed or encoded information, which we receive with the images.
What we do with it
- Contact you about driving work at USKO.
- Prepare the authorization documents you sign, with your name and email filled in.
- Run pre-employment screening — but only the screening you specifically authorize when you sign.
- Build your driver qualification file if you are hired.
We do not sell your information. We do not use it for advertising, and we do not share it with anyone outside the list below.
Who else handles it
These companies process information on our behalf, each limited to what it needs:
| Who | What they do |
|---|---|
| Checkr | Consumer reporting agency. Provides driving records and background reports — only after you sign the disclosure and authorization. |
| FMCSA Pre-Employment Screening Program | Federal crash and inspection history — only after you sign the PSP authorization. Five years of crash data, three years of inspections. |
| OpenAI | Checks that your licence photographs are readable and that the details match what you typed. OpenAI does not use API data to train its models by default unless the customer opts in. Abuse-monitoring data may be retained for up to 30 days by default, with exceptions described in OpenAI’s data controls. This is separate from USKO’s retention period. |
| Netlify | Hosting and encrypted storage of your application file. |
| Resend | Delivers the notification and your file to our HR team. |
Calls and texts
If you tick the consent box, USKO and its recruiting partners may call and text the number you gave, including with automated dialing technology and prerecorded or artificial voices. That consent is not a condition of employment, and you can withdraw it at any time by replying STOP to any message. Message and data rates may apply. See our SMS terms.
How long we keep it
- Onboarding-tool copies: HR reviews the copy in this tool for deletion 30 days after confirming that the complete package has been archived and verified in the payroll system or our secure HR archive. Without confirmation, the copy is retained and flagged for HR review. Deletion is not automatic. Records subject to legal retention requirements or a legal hold are retained for the required period, here or in the designated HR system.
- If you are hired: your licence and screening records become part of your driver qualification file, which federal regulation requires us to keep for as long as you drive for us and for three years afterwards (49 CFR 391.51).
- Your consent record: kept with the application, under the archive and retention rules above, so we can show what you agreed to.
Your rights
Under the Fair Credit Reporting Act
If we take an adverse action against you based on a consumer report, we will tell you, give you a copy of the report and a summary of your rights before the decision becomes final, and name the agency that supplied it. You can dispute anything inaccurate directly with that agency. You can also request, in writing, a description of the nature and scope of any investigative consumer report.
Under state law
Depending on where you live you may be able to ask us for a copy of the information we hold about you, ask us to correct it, or ask us to delete it. The rights that apply depend on the applicable law and its coverage of applicant information. Write to Data.Privacy@USKOinc.com and we will respond within the time your state allows.
We will not treat you differently for exercising any of these rights.
Security
Your application is encrypted in transit and at rest. Your licence images are stored in private storage that is not reachable from the public internet, and access is limited to the people in HR who need it. We will not post your photographs anywhere or share them outside the list above.
Age
This form is for commercial drivers. It is not directed at anyone under 18, and federal rules require drivers to be at least 21 to drive across state lines.
Changes
If we change this policy we will update the date at the top. If a change materially affects information we already hold about you, we will tell you directly.
Contact
Data.Privacy@USKOinc.com
USKO Express, Inc. and USKO Expedite Inc., 11290 Point East Drive, Suite 200, Rancho Cordova, CA 95742
(916) 500-1430